ExecutivePersonal Assistant (Chicago)

Private equity and real estate investment firm is seeking an Executive Assistant who will serve as the Administrative Assistant to two Senior Partners of the firm. Ideal candidate has 3+ years experience working in an administrative capacity, is self-motivated, has strong attention to details, quality focused and high energy. Must be willing to work as a team, be professional and have strong oral/written communication skills. Must be willing to travel, as needed. All candidates must be proficient in Word, Excel, and PowerPoint. Background in bookkeeping is a plus.

Responsibilities include, but are not limited to:
· Welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the partners
· Calendar management; working with other administrators to schedule meetings
· Arrange corporate and personal travel and meetings by developing itineraries and agendas; scheduling corporate jet; booking other transportation; arranging lodging and meeting accommodations
· Complete projects and special assignments
· Expense management: keep track of invoices and processing of expense claims and related record-keeping
· Provide general support including photocopying, filing, booking meeting rooms, etc.
· Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies
· Assist in preparing reports, spreadsheets and presentations.

Schedule is Monday-Friday, 8am-5pm with flexibility to arrive earlier/later on occasion. Salary is $50-65,000/year, DOE plus health insurance stipend. Start date is May.




Location: Illinois -
Added on 2 days ago and expires on 18 June, Ad id: 333344          88 visits